Asset management software is gaining global adoption – it is not surprising given the benefits that it offers, including real-time asset management, easy workload distribution, automated report generation, and more. Organisations, irrespective of their nature and size, are integrating asset management software into their business processes to save the time and costs and to enhance their productivity.
However, the implementation does not simply mean inserting data into the asset management software. A successful implementation requires comprehending how your organisation’s current workflows will be adapted in the software.
Here are some important tips that will help you with the efficient integration of asset management software into your organisation.
1. Define your organisation’s goals
Before adopting asset management software, it is important to understand what it is that your organisation is trying to achieve with its adoption of the software. Defining your goals will help you identify how an asset management solution will fit into your organisation. Asset management has multiple functions, from simplifying asset tracking, streamlining workflows or reducing maintenance costs, so you need to define what you want to accomplish and your organisation’s priorities. Without clear goals, it can be hard to achieve the desired results from your software implementation.
2. Self assessment
Self analysis enables businesses to analyse their current situation and devise intelligent strategies to improve that situation down the line. A self assessment will help your organisation to identify specific areas and opportunities where the implementation of asset management software can be beneficial. Additionally, identify the team that will deploy the software and make sure that your team members can shift from a manual asset management process to an automated process. This will help in the successful deployment of asset management software.
Furthermore, assessing the current situation of your organisation will help you to set the baseline to evaluate your performance after the software is implemented.
3. Identify what you want to track
Before you deploy the best asset management software that you have chosen for your organisation, it is crucial to know the asset count. Create a database of your assets and determine the category and quantity of each asset that you own. This will help you to know what you want to track.
In addition, your asset database will help you identify and eliminate ghost assets. Ghost assets are fixed assets that cannot be accounted for because they are physically missing or otherwise unusable.
4. Begin small
Change is not easy. If it is your first time incorporating asset management software into your organisation, the best way is to start small.
For example, if your organisation is responsible for managing various assets at different locations, you can start by first implementing the software in one of your locations. From there, you can scale and implement the software in all of your locations.
5. Review and update
Once the asset management system has been implemented, it is important to review the system and your workflow regularly to ensure it continues to remain effective.
For example, you can generate reports to identify the preventative maintenance schedules for your assets and use these reports to determine if the software has continued to be used. Workflows can be updated to ensure the most effective results from your software.
A strong technology infrastructure can empower organisations to scale quickly and easily. Smart asset management software, such as assetTRAC, fortified with advanced features can boost your organisation’s performance and productivity while saving you time and effort.