For any organisation, asset tracking is extremely important. Keeping a track of assets – right from their purchase to their disposal – helps organisations to be well-aware of what they own, what each asset cost, and how much it would cost to replace assets. This enables organisations to make well-informed and timely decisions about their assets.
Many organisations employ a manual process for asset tracking. While manual tracking can work for small organisations, it can be challenging as organisations grow and acquire more assets. This is the reason why many organisations are switching to asset tracking software.
Asset tracking software helps inefficient, quick, and easy tracking of assets within an organisation. It also automates and streamlines scheduling of preventative asset maintenance, thereby reducing the time and efforts required on the part of organisations to schedule and assign maintenance jobs to field employees or volunteers and then keep a track of those jobs.
Why does your organisation need an asset tracking system
If your organisation is not investing in asset tracking, you may be losing both time and money. Properly implemented asset tracking processes can offer various business benefits, such as the following:
–> Streamlined maintenance schedule
Many times, organisations fall behind in maintenance management as they use manual processes to track their asset maintenance schedules. Asset tracking software automates preventative asset management, notifying relevant employees or volunteers about when maintenance is due, thereby ensuring that there are no delays. Timely maintenance of assets increases their useful life and efficiency.
–> Real-time asset management
Asset tracking software provides a clear picture of assets. Organisations can track the assets as they arrive or are moved to other locations in real-time.
For example, Councils often lease their assets to community groups and once the assets are leased, Councils lose visibility of any maintenance work on their assets, especially those following a manual asset management process. Asset tracking software can help Councils to keep tabs on the status and maintenance schedule of their assets in real-time, from any location.
–> Reduced asset maintenance and replacement costs
When assets are not managed properly, they are more likely to be damaged or lost. This leads to organisations paying higher maintenance and replacement costs. With efficient asset tracking, organisations can monitor their assets and schedule maintenance jobs while giving alerts before the scheduled time. This helps organisations prevent unnecessary asset repair and replacement costs, and saves time and money on the maintenance of assets that have reached the end of their useful life.
–> Increased productivity
Asset tracking software can help organisations to keep track of how many assets pass through their departments, eventually helping them calculate an asset’s lifecycle. An automated system frees volunteers and employees from menial tasks, leaving them with sufficient time to focus on other important tasks that boost an organisation’s bottom line. Additionally, regularly tracked and maintained assets have low downtime. All of these benefits contribute to increased business productivity.
–> Customised reporting
The use of software for asset tracking enables easy generation of customised reports comprising details of the utilisation of assets, their location, their purchase cost and estimated replacement value. These reports can be accessed anytime, anywhere.
Asset tracking offers an array of benefits to organisations while increasing their productivity and alleviating their costs.
assetTRAC is smart and easy asset tracking software designed for Councils, community groups, and non-profit organisations of any size. assetTRAC provides comprehensive asset tracking tools, automates asset maintenance schedules, generates real-time reports, and more.
Sign up for a 30-day free trial to explore how assetTRAC can help your organisation with efficient, easy, and affordable asset tracking and maintenance.