For any organisation, tracking and managing its assets is a very important aspect of its business. Organisations typically have a large number of assets which range from buildings, vehicles and equipment, to computers, phones and furniture. Tracking and managing assets is an efficient way to save time and money.

Up until quite recently, most organisations managed their assets using stand-alone spreadsheets and paper records, which were time consuming and prone to errors.

Today, the latest asset tracking software is centralised and cloud based, making it fast and highly accessible across various devices and locations. Since the data is updated in real time, organisations are able to manage their assets efficiently while determining their location and setting up regular maintenance schedules.

Modern asset tracking systems offer highly-detailed insights into the usage and history of an asset, providing tremendous benefits in the asset management process. Most notably, these benefits include significant time and cost savings, as incidences of lost and stolen assets are reduced and regular maintenance helps keep assets in fit-for-purpose condition for longer.

  • Centralised database and mobile access

Asset tracking software enables an organisation to maintain all its asset information in one central database. This database contains detailed information about the assets, such as serial numbers, warranty information, operating manuals, photos, maintenance and inspection records and location. The fact that this information is accessible by multiple users at any given time, makes it easier to implement various processes efficiently, such as scheduling or conducting preventative maintenance.

Modern systems are cloud-based, enabling them to be accessible on PCs, laptops, and mobile devices at any time and place. This saves hours of time as the relevant information is centralised and can be easily found. Real time access with high accessibility enables an organisation to decrease the time taken between jobs while saving labour costs through timely repair and maintenance schedules.

  • Enhanced asset life and performance

Since asset tracking makes regular maintenance a simple process, the performance and life span of assets can be easily enhanced and extended. Asset tracking provides access to all the required information about asset utilisation, maintenance, depreciation and impairment. This saves crucial time and money that would otherwise be spent on sudden breakdowns or on procuring new assets prematurely.

Efficient asset tracking software provides regular automated alerts about impending maintenance requirements and about the lifecycle of an asset. The system eliminates the need to manually check all assets, which is critical for a not-for-profit organisation as it frees up valuable volunteer time, leading to higher levels of efficiency.

  • Lower insurance costs and higher compliance

Asset tracking enables preventive maintenance schedules to be set up, thereby reducing breakdowns and improving asset life and overall safety. This helps organisations stay claim-free and, as a result, enjoy lower insurance premiums. Asset tracking systems enable an organisation to schedule timely inspections, reducing the chances of penalties from third party inspections or Council intervention.

  • Improved member retention

One of the most compelling reasons to use asset tracking software in a not-for-profit organisation is to improve customer service. By eliminating costly and unproductive downtime and having well-maintained facilities and equipment, organisations can have more satisfied members and enjoy higher member retention.

Get the best asset tracking software

assetTRAC is a leading asset tracking software company based in Australia that has developed state-of-the-art software solutions for clubs and enterprises. assetTRAC’s clients have benefited immensely by using the best asset tracking software available in the market as it has enabled them to reduce costs, improve their working environment, and eliminate risks of lease non-compliance.